Vacancy Announcement of Logistics Officer

Life is a local humanitarian response and sustainable development organization. Our mission is to empower communities, especially the vulnerable and marginalized groups, by strengthening local capacities, fostering collaboration and building inclusive, resilient and sustainably societies. Since 2018, Life has been working on Development, Humanitarian and Value Chain sectors in Karen State and several townships in Myanmar, focusing on education, health, protection, water and sanitation, livelihood, value chain development, responsible business and environment.

We are seeking a highly organized and detail-oriented Logistics Officer to support the Earthquake Emergency Recovery Project. This position will be responsible for managing administrative and procurement functions, ensuring efficient logistics, and maintaining compliance with organizational policies. The role will be based in Mandalay, with frequent travel to affected areas as needed.

Position                           : Logistics Officer

Location                          : Mandalay Region (with frequent travel to earthquake affected areas)

Reports to                      : Senior Procurement Officer

Duration                         : 3 Months

Job Purpose

The Logistics Officer is responsible for planning, coordinating, and implementing logistics, procurement, warehouse, inventory, asset, transport, and administrative support for project and emergency response activities. The role ensures the timely, safe, transparent, and accountable delivery of goods, services, materials, and operational support in line with organizational policies, donor requirements, and emergency response procedures.

Key Responsibilities:

1. Logistics, Transport, and Field Operations

• Plan and coordinate logistics support for project activities, field missions, distributions, trainings, meetings, and emergency response operations.
• Arrange transportation, loading, unloading, delivery schedules, staff travel, accommodation, and field movement plans in coordination with project teams, drivers, suppliers, and partners.
• Support the safe and timely delivery of emergency response items, including shelter kits, child protection kits, education kits, food items, non-food items, and other project supplies.
• Maintain vehicle movement records, fuel records, vehicle logbooks, travel authorization forms, and other transport-related documentation.
• Coordinate with drivers to ensure vehicles are properly used, regularly maintained, clean, roadworthy, and compliant with organizational safety procedures.
• Assist field teams during distributions by preparing stock release documents, distribution lists, waybills, beneficiary receipts, and other required supporting documents.
• Identify and immediately report logistics challenges, security concerns, delays, damage, loss, or operational risks to the Senior Procurement Officer.

2. Procurement and Supply Chain Support

• Support procurement of goods and services in line with organizational procurement policies, donor requirements, and emergency response procedures.
• Assist with supplier sourcing, supplier vetting, quotation collection, price comparison, bid analysis, purchase requests, purchase orders, and procurement follow-up.
• Track procurement requests and purchase orders to ensure timely purchasing, delivery, documentation, and payment processing.
• Coordinate with suppliers, service providers, warehouses, finance staff, and project teams to ensure efficient delivery of materials and services.
• Maintain accurate procurement records, contracts, quotations, bid analyses, supplier information, purchase orders, goods received notes, and vendor databases.
• Cross-check invoices, delivery notes, payment requests, purchase documents, and received items before submission to Finance for payment processing.
• Ensure transparency, value for money, proper documentation, and compliance throughout all procurement activities.

3. Warehouse, Inventory, and Asset Management

• Maintain accurate records of incoming and outgoing project supplies using stock cards, inventory records, warehouse registers, and approved tracking tools.
• Conduct regular stock counts and weekly or monthly stock reconciliations, and report stock variances, shortages, damage, or expired items to the Senior Procurement Officer.
• Ensure warehouse safety, cleanliness, ventilation, fire prevention, pest control, proper stacking, and secure storage of project materials.
• Prepare and maintain goods received notes, waybills, stock release forms, donation certificates, delivery records, and other audit-support documents.
• Supervise casual laborers, volunteers, and helpers during loading, unloading, packing, repacking, stock counting, and warehouse operations.
• Support office and project asset tracking, asset labeling, asset movement records, inventory control, and periodic asset verification.

4. Administration and Office Support

• Provide day-to-day administrative support to ensure smooth office and project operations.
• Assist with office supplies management, filing, photocopying, scanning, meeting arrangements, visitor support, and general office coordination.
• Maintain a systematic physical and digital filing system for logistics, procurement, administrative, warehouse, asset, and transport documents.
• Support the preparation of administrative and financial documents, including invoices, payment request forms, purchase documents, attendance records, and meeting records.
• Coordinate with relevant staff to ensure timely submission of documents and proper record keeping for audit readiness.
• Support staff travel arrangements, field mission preparation, accommodation booking, and logistical arrangements for trainings, workshops, and meetings.

5. Compliance, Reporting, and Coordination

• Ensure all logistics, procurement, administration, warehouse, and transport activities comply with organizational policies, donor requirements, and relevant procedures.
• Compile and submit regular logistics and procurement updates, including stock levels, distribution progress, transport arrangements, procurement status, and operational challenges.
• Prepare and submit monthly logistics reports to the Senior Procurement Officer, including procurement progress, stock and inventory status, warehouse movements, distribution support, transport and vehicle usage, fuel consumption, asset updates, key challenges, risks, corrective actions, and recommendations.
• Maintain accurate and complete records, including procurement trackers, stock reports, inventory records, asset registers, vehicle logbooks, fuel records, waybills, goods received notes, distribution documents, and trip reports.
• Proactively identify missing documents, incomplete signatures, stock discrepancies, procurement delays, overstocking, losses, damage, or compliance risks, and propose corrective actions.
• Maintain close coordination with the Senior Procurement Officer, project staff, finance team, drivers, suppliers, service providers, and local partners.
• Support audit preparation by ensuring all logistics, procurement, warehouse, transport, and administrative documents are complete, traceable, accurate, and systematically filed.
• Support overall operational efficiency and contribute to effective, accountable, and timely emergency response implementation.
• Be willing to deploy to field locations at short notice to support urgent project and emergency response needs.

6. Other Duties

• Participate in staff meetings, coordination meetings, trainings, and organizational activities as required.
• Provide updates, advice, and recommendations to the Senior Procurement Officer on logistics, procurement, transport, warehouse, and operational matters.
• Perform any other duties assigned by the Senior Procurement Officer or management.

Required Qualifications and Experience

• Bachelor’s degree or diploma in Logistics, Supply Chain Management, Business Administration, Management, or a related field is preferred.
• Relevant experience in logistics, procurement, warehouse management, asset management, transport coordination, or administration.
• Experience working with humanitarian, emergency response, development, or NGO projects is an advantage.
• Knowledge of procurement procedures, warehouse management, inventory control, vehicle coordination, and documentation requirements.
• Ability to prepare logistics reports, procurement trackers, stock records, distribution documents, and transport records.
• Good computer skills, especially Microsoft Word, Excel, email, and record management systems.
• Good communication, coordination, planning, and problem-solving skills.
• Ability to travel to field locations, work under pressure, and respond to urgent operational needs.
• Commitment to transparency, accountability, compliance, and humanitarian principles.

 

Key Competencies

 

• Logistics planning and coordination
• Procurement and supply chain support
• Warehouse and inventory management
• Asset tracking and verification
• Transport and vehicle coordination
• Monthly logistics reporting
• Compliance and audit readiness
• Field operation support
• Documentation and record keeping
• Teamwork, integrity, and accountability

Zero Tolerance Policies

• Fraud, Corruption Policy
• Child Safeguarding Policy
• Safeguarding / PSEAH Policy

Life is an equal opportunities employer. Employees are recruited regardless of race, ethnicity, religion, gender, disability, or background. The successful candidate is expected to comply with Life policies related to safeguarding, PSEAH, fraud, prevention of corruption and misuse of power, conflict of interest, child safeguarding, safety, and security.

Application process

Interested applicants should submit an application letter, curriculum vitae, and contact details of two referees by email or to the address below not later than 15 July 2026 (Wednesday). Only shortlisted candidates will be invited for relevant tests and/or interviews.

Life Officer: No. 188, 63rd street, Between 25th & 26th streets, Maharzayarbon Ward, Aung Myay Thar San Twonship, Mandalay.

Mobile: 09- 763 736 209

Email: hr@life-dev.org

Closing Date: 15 July 2026 (Wednesday)